Solutions

Document Management

Every business in the world has some form of workflow and the most prominent form of these is the journey that paper based documents take around the organisation on a daily basis. Despite the surprising paradox that the increased use of email has lead to an explosion in the number or printed documents, most UK businesses have very little control over how potential valuable information is transferred to hard copy and managed forward.

Datamax document management solutions get right into the document journey collecting information at every stage. Armed with information about the job in hand, the Datamax solution is able to make intelligent decisions about how best to process the job. The workflow control solution will consider cost of the final output, which device is best suited for the requirements of the document and much more. Controls can be put in place to limit usage on almost every facet of the document including colour use, finishing options etc.

In addition to applying intelligent printing rules, an Datamax document management solution enables a new and refreshing approach to document printing called "Follow Me" printing. In a Follow Me printing environment users no longer print to a specific printer, photocopier or multi-functional device, they simply send the job to the EH server. When the user is ready to collect their documents they pick an EH enabled device on the network and "release" their job by means of a pin number or perhaps swipe card.

The Datamax Follow Me system can eliminate documents printed out of habit rather than requirement, typically accounting for as much as 25% of the daily output and, with a little Datamax-led user re-education, we can completely transform the way in which printing and copying devices are utilised within your business finding significantly improved efficiencies in places normally overlooked.